What is Kanban Management? The Complete Guide to Kanban System

Arpit avatar

{tocify} {$title=Table of Contents}

Kanban Meaning

Kanban is a visual method for controlling production it is part of Just-In-Time (JIT) and small manufacturing. As part of the pull system, you control what, how much, and when to produce. Produce only what the customer wants and no more. This is the system of signals that value streams use to pull products back from customer demand to commodities.

Kanban system was developed by Taiichi Ohno, an industrial engineer at Toyota, and uses visual alerts to prompt the action needed to keep a process washing. Kanban board is a Japanese word that translates to “visual card“. A Kanban system hence means using visual ideas to prompt the necessary actions to keep the process running.

At the era of the 21st century, major players in the software industry recognized how Kanban could change the way they produced their products and services.

Growth in computer technology has allowed Kanban to grow its kingdom fast in complex sectors.

Kanban Board

Imagine a whiteboard divided into vertical lanes. Each track represents a step in the process from “Requested”, “In Progress”, and “Done”. 
In Kanban, work always starts on the left side of the board and works towards the right side.
The leftmost lane typically contains work items that have not yet started, and the rightmost lane contains work items that have not yet started. Already started and completed.
The Kanban board not only visualizes the steps of the process, but also provides insight into other information about the work, such as: B. Process guidelines (rules for using the board) and work-in-progress (WIP) limits.
Kanban System: Best Meaning, Definition, Origin, Example, Benefits

What we now call the kanban methodology emerged in early 2007. It is the result of years of testing, understanding, and cooperative efforts from leaders in the Lean and Agile community, along with David Anderson, Dan Vacanti, and Darren Davis. , Corey Raddus, Dominika DesGrandis, Rick Garber and others.

You can start building your Kanban system by setting up a Kanban board with three basic columns: “Requested”, “In Progress”, and “Done”. When set up, managed, and functioning, it acts as a real-time information storage, identifying blockages in the system and anything else that can restrict smooth work practices.


Kanban is a visual method for controlling production it is part of Just-In-Time (JIT) and small manufacturing


With JIT manufacturing, the idea behind Kanban came from statements from Toyota and a US-operated Supermarket (Piggly Wiggly). Supermarkets only restock what customers take off the shelves. This meant that the shelves were never overstocked or empty and overstocked. This pull was transferred from the customer to various suppliers.

Taiichi Ohno, who spent over 15 years perfecting their system, developed and created Just in Time at Toyota. During the 1970s, many western visitors would bring back Kanban cards with the purpose of implementing the systems in their own production plants, sometimes with short knowledge of how they operate them. Kanban control did not become known in the West until the 1980s.

Kanban Board Example

If workers are packing products on a conveyor, they can put Kanban on top of the last 10 bags of the stack. When a worker comes to the card, give it to the floor runner to bring him more bags. Stations far from the warehouse, Kanbans placing with 15 bags, and stations closer to the warehouse may place 5 Bags. Bag flow and card placement adjust so the station is not bagless while the line runs.

Top 6 Benefits of Kanban

Kanban method is the need for enhanced visibility of work and continuous improvement. Let’s reveal some more of the benefits of using Kanban today.

  • Improved Process Visibility
  • Improved Delivery Speed
  • Alignment of Goals and Executions
  • Improved Predictability
  • Improved Dependency Management
  • Improved Customer Satisfaction

    Better Visualization of Flow

    The basic idea of ​​Kanban is the visualization of each work. In this way, the Kanban board becomes a central hub of information and everyone is on the same page. It provides several methods for creating. With a clear view of work items completed over a specific time period, you can easily identify the stages and bottlenecks that are taking the most time on your tasks.

    Business Goals and Execution Alignment

    Kanban methodology promotes transparency, facilitates feedback and regular review meetings, and can align an organization’s strategic goals with the team’s day-to-day operations.

    Improved Predictability

    Once you create a Kanban board and start collecting work items on it, you can use flow metrics to better understand your processes. By analyzing how long a task spends in a workflow (cycle time), you can better predict how much work can be accomplished in the future.

    Improved Ability to Manage Scaling and Dependencies

    Visualization’s inherent Kanban methodology also applies when it comes to mapping and managing dependencies. Start with what you’re currently doing to visualize your existing dependencies and manage the flow between them.

    Improving Customer Satisfaction

    Kanban Origins – The underlying pull system means that work gets done when you want it. In other words, Kanban navigates you to reduce waste by only working on the tasks that are necessary at the moment.

    • Kanban can be difficult at first, but now that you know what it is, you can take full advantage of its key benefits.
    • Kanban is easy to use, just start with what you have on hand.
    • WIP limit allows you to be more efficient

      Kanban vs Scrum

      kanban vs Scrum definepedia.in

      Work in progress (WIP) limit

      To optimize efficiency and avoid overcapacity, project managers should set WIP limits to control the number of work items placed in stages different kanban boards at a time. 
      For example, by limiting the number of tasks collected in the work-in-progress column, agile software development teams can focus on only those important tasks and get their work done quickly. than. WIP limits also help optimize lean manufacturing processes.

      Leave a Reply

      Your email address will not be published. Required fields are marked *